Whether you want to enrol in the process to obtain the HR award ,or your institution has already been awarded and you need to transfer your file to the HRS4R e-tool, the HRS4R e-learning module will help you understand the process, the timelines and the forms to fill in for each and every HRS4R phase.
This e-learning module is composed of 6 chaptersand 70 videos, each of them containing detailed step-by-step instructions and information to help you along the way.
Each chapter consists of one or more videos. By selecting a specific video in one of the chapters, you will navigate to a playlist, from which the rest of the videos of the same chapter will play automatically. You can return to the table of contents anytime you want to watch a different chapter, based on your interest.
Enjoy the HRS4R e-learning experience!
HRS4R e-learning module
Select one of the chapters from the menu to begin.
Following completion of this section, you will be able to
- Create an individual account on EURAXESS
- Create an account for your organisation
- Understand the difference between the organisation account and the HRS4R admin account
- Familiarise with the dashboard
- Update and manage your profile, your organisations profile and access the HRS4R files
Congratulations, you are about to join the Human Resources Strategy for Researchers procedure!
Step in the EURAXESS website and click on the main menu tab “Login/Register”. In the log-in page, create a new account if you haven’t got one yet. You just need to enter your email address. You will receive an email notification with a link to the EURAXESS portal, where you have to set your credentials. Registration and membership are free of charge.
If you are already registered, just enter your email and your password. Have you forgotten your password? No worries, click on the link below and you will receive an email with instructions to reset your password.
Once you are logged in, select from the main menu the tab called MY EURAXESS. This is your dashboard to check if your organisation is already registered on EURAXESS. The tool may propose you an organisation profile, if the domain of a registered institution matches your email address. You can then join as a member of the existing organisation.
If the tool does not propose you a default organisation, you have the option to “Search/Register” an organisation in the EURAXESS database, using the yellow button on the right. From the organisation search page, you can search via keywords and other filters. You can also check if your organisation has a EURAXESS profile by performing an organisation search (from the menu select “Partnering” and then “Find Organisations”). Organisation search is available only for authenticated EURAXESS users.
If you can’t find the organisation you are looking for, simply register a new organisation. Click the “Save the organisation” button to submit the organisation registration form to the Help Desk for validation. The Help Desk will check if the for which the new account is created has a domain related to research and any duplicate registrations. Once the organisation account passes the administrative check performed by the Help Desk, you will be informed accordingly in a dedicated email. Usually registration requests are treated within the same working day.
You need now to assign an HRS4R admin for your organization account. Be careful: the HRS4R organisation administrator is not necessarily the same person as the EURAXESS organisation administrator. Only the HRS4R organisation administrator will have access to the HRS4R E-tool to manage the application and reporting process, and to be the interface with the European Commission regarding the HRS4R process.
Please note that only one HRS4R admin can be assigned for an institution account.
To assign an HRS4R admin:
- Log in to the EURAXESS portal
- From The Human Resources Strategy for Researchers page click on “Willing to apply for the HR Award?” button, then open the collapsible menu to expose the “HRS4R organisation Admin” button
- Click the “HRS4R organisation admin” button.
Note that the EURAXESS Organisation Administrator and the HRS4R Administrator may be changed only via the Support Desk: firstname.lastname@example.org.
You have to choose the organisation for which to become the HRS4R admin. You will be displayed only the top level organisations accounts whose URLs match the domain of your email address. For example, if your email is email@example.com, the URL of the registered organisation must be of xxx.organisation.com. You can choose only one top level organisation, even if multiple organisations are displayed in the form.
If none of the displayed organisations matches your organisation, you can proceed with registering a new organisation, or contact the support team using the email link presented below the form to request assistance.
Once you have been granted the HRS4R Organisation administrator role, you can log in and have access to the HRS4R dashboard from the main menu tab – MY EURAXESS dashboard. Go to EURAXESS and log in using the credentials of your individual member account. After log in, the main menu of the EURAXESS website will include a dedicated tab for MY EURAXESS. You can browse the different sections of the MY EURAXESS dashboard and become familiar with the content.
The « Organisation » section allows you to update the profile details of your organisation if you are also the organisation admin. In case you have only the HRS4R admin role, you will need to rely on the organisation administrator to update the organisation profile for you.
The name of the organisation can be changed only through the Help Desk.
As a member of a registered organisation account on EURAXESS, you will also be able to publish Jobs, funding and hosting opportunities on the portal, if needed. The «Saved searches» section will host the list of all saved searches such as job, funding, hosting offers, members, organisations.
If you want to change the email or the password of your EURAXESS account, or you would like to upload a new profile picture, you can easily do it in the «Account settings section».
In the «Notifications» section, you can find the list of all the content updates included in the pages to which you have subscribed on EURAXESS, and you can also set the frequency of notifications.
In the «Need help ?» section you will find detailed explanations on how to manage your EURAXESS profile and account.
Please note that in case you want to delete your personal EURAXESS account, you will need to check with the Help Desk to make sure the organisation account is not deleted to avoid losing the application date in the HRS4R e-tool.
From your MY EURAXESS dashboard, access the "Organisation" section by clicking on the dedicated icon and make sure all the mandatory fields are duly filled in.
The organisation's name cannot be changed by the EURAXESS Organisation administrator or the HRS4R Organisation administrator. Such request should be addressed to the Help Desk by email: firstname.lastname@example.org.
If there are different persons covering the two above-mentioned roles within the institution, we recommend collaborating on this section, as there are elements which should be taken care of in terms of employer branding.
The organisation's logo can be uploaded, as well as the Horizon 2020 "Seal of Excellence" (SoE) certificates, for example.
The Seal of Excellence emblem is granted following an elligibility check performed by the Help Desk.
- Account Registration on EURAXESS
- Organisation Profile on EURAXESS
- Organisation Administrator 1/2
- Organisation Administrator 2/2
- Management of MY EURAXESS dashboard of HRS4R 1/2
- Management of MY EURAXESS dashboard of HRS4R 2/2
- Management of the EURAXESS Organisation account in your institution 1/2
- Management of the EURAXESS Organisation account in your institution 2/2