Terms and conditions 2014

Who can take part

The competition is open to participants from all nationalities and all scientific disciplines (including social sciences and humanities).

The competition is open to researchers of all levels from PhD students onwards. (PhD students, postdocs, associate professors, professors, etc.).

To enter the competition participants must be active as a PhD student/researcher at a recognised university or research institute / centre from public or private sector in North America.

To enter the competition participants must be willing and able to participate in the final EURAXESS Science Slam North America that will be held in Toronto on 22 October 2014. Economy return flights (1 ticket per person) and hotel accommodation (up to 2 nights) to the finals will be booked and paid for by EURAXESS Links North America for the finalists based outside Toronto.

Application

To enter the competition participants are invited to produce a video introducing their research. The video must not exceed 6 minutes in length. Participants are free to choose presentation styles and equipment as they see fit. It has to be done in English.

Candidates are invited to upload their video via DropBox or post a link to our Facebook site. Participants can also send the link via email directly to northamerica@euraxess.net. A notification email confirming receipt will be send within 3 working days.

Submissions are possible from 15 May to 15 September, 2014.

EURAXESS Links North America accepts no responsibility for entries that are defective, lost or delayed, or which are not received for any reason.

The jury will select 5 finalists from all submissions received at the end of the submission period. Submitted videos will be assessed based on the following criteria, all of equal importance:

  • Accessibility for non-experts
  • Conceptualisation of slam
  • Presentation style
  • Originality & Creativity

The "production quality" (image quality, quality of the support material or equipment etc.) will not be a selection criteria, as long as the resolution, light and sound quality allow the jury to see and hear the performance clearly. Videos shot with smartphones, webcams and any video recording devices will all be accepted.

Finalists will be notified by email. The selection will also be announced on the EURAXESS Links North America website and Facebook. The judges’ decision will be final, and no correspondence will be entered into.

The finals

The 5 finalists will compete at the live finals of the EURAXESS Science Slam North America 2014 to be held in Toronto on 22 October 2014. A return economy flight and hotel accommodation (up to 2 nights) will be provided by EURAXESS Links North America for the finalists based outside Toronto.

The 5 finalists will present live in front of a non-expert audience composed of members of the research community and of the wider public.

  • The presentations will be done by one person only.
  • Every presentation will be done in English.
  • A prize will be awarded to the best performer as decided by the audience (40%) and the jury (60%).
  • Each presentation shall not exceed 10 minutes.
  • Presentations can be supported by video and audio material, ppt. slides and any other kind of media available, as well as by scientific equipment, in accordance with the venue's capacity and security measures.

The presentations/performances of the 5 finalists will be assessed based on the following criteria, all of equal importance:

  • Accessibility for non-experts
  • Conceptualisation of slam
  • Presentation style
  • Originality & Creativity

By entering the competition, the winner agrees to support EURAXESS Links North America with the production of further promotional material (which may include photography, filming or interviews) in the context of the Science Slam competitions as the organiser (EURAXESS Links) may reasonably require.

The panel of judges for the live competition will be comprised of a team of science communicators, research scientists and/or administrators from North America and the two EURAXESS Links North America Representatives.

First prize

The winner of the LIVE finals will be awarded the first prize. The first prize consists of the following components:

  • A free round-trip to Europe (Bonn, Germany) in the spring of 2015.
  • In Europe, the winner will be invited to participate in a science communication workshop on “Graphic Facilitation”. The workshop will be held in Bonn, Germany.
    “Graphic Facilitation is the use of large scale imagery to lead groups and individuals towards a goal. The method is used in various processes such as meetings, seminars, workshops and conferences.” (Source: Wikipedia)
  • During the stay in Europe, EURAXESS Links will assist in arranging a meeting at one research organisation/institution of the winner’s choice within the European Research Area. In case of a successful meeting arrangement, EURAXESS Links will finance the trip to this institute. However, EURAXESS Links cannot guarantee any meetings with a particular organisation or individual. If no meeting can be arranged, EURAXESS Links will not be held responsible.

EURAXESS Links does NOT cover any travel or other costs unrelated to the actual prize. EURAXESS Links will only cover the following expenses:

  • The economy round-trip flight from the city the winner is based in during the time in question to Europe to attend the science communication workshop as arranged by EURAXESS Links.
  • The costs for the winner’s participation in the science communication workshop.
  • The costs for accommodation (4 nights in a hotel) and food during the stay in Bonn, Germany, where the workshop will take place.
  • The costs for the travels (bus, train or flight ticket) to the meeting with a research organisation of the winner’s choice within the European Research Area (incl. accommodation for up to 2 nights in the respective city).

The prize will not be transferable to another person.

Intellectual property rights and disqualification

By participation in this competition all participants declare that they hold the intellectual property rights to the research presented.

Abusive and derogatory entries will be disqualified.

Contact:

Ms. Viktoria Bodnarova / Ms. Stephanie Jannin

Regional Representatives

EURAXESS Links North America: northamerica@euraxess.net