21/12/2021
The Human Resources Strategy for Researchers
Science 4 Refugees

Administrative Assistant (ref. no. CARE-C_AA _21_15)

This job offer has expired


  • ORGANISATION/COMPANY
    The Cyprus Institute
  • RESEARCH FIELD
    Other
  • RESEARCHER PROFILE
    First Stage Researcher (R1)
  • APPLICATION DEADLINE
    16/01/2022 23:00 - Europe/Athens
  • LOCATION
    Cyprus › Nicosia
  • TYPE OF CONTRACT
    Permanent
  • JOB STATUS
    Full-time
  • HOURS PER WEEK
    40
  • EU RESEARCH FRAMEWORK PROGRAMME
    H2020
  • IS THE JOB RELATED TO STAFF POSITION WITHIN A RESEARCH INFRASTRUCTURE?
    Yes

OFFER DESCRIPTION

The Cyprus Institute (CyI) invites applications for a highly motivated professional to join the Institute at the position of Administrative Assistant. The Cyprus Institute (CyI) is a non-profit research and educational institution with a strong scientific and technological orientation, emphasizing international collaborations and cross-disciplinary research and postgraduate education. CyI, through its established research centers, addresses challenging issues that are important at both the regional and international levels. Many of its research activities are being carried out in partnership with leading institutions in the respective thematic areas. Within this context, CyI in cooperation with Advanced Partners Max Planck Institute for Chemistry, University of Helsinki and Commission for Atomic Energy – Laboratory for Sciences of the Climate and the Environment, are establishing the “(EMME-CARE) Eastern Mediterranean Middle East – Climate and Atmosphere Research Centre of Excellence” under Horizon 2020 – TEAMING Grant no. 856612.

Under the Supervision of the CARE-C Director and the Vice President of Operations, the successful candidate will contribute in the field of general administration and carrying out a variety of administrative tasks in support of the Institute’s CARE-C Centre of Excellence including duties of a personal assistant.

The appointment will be on a full time basis, initially for a period of one year, with the potential of renewal depending on performance and availability of funds.

 

Responsibilities/activities to be involved in:

  1. Provide broad range of administrative/personal support, including answering phones, keeping calendars, preparation of documents, minute keeping, correspondence and maintaining associated files and general attention to the overall functioning of the Centre;
  2. Prepare material and assist in the planning, coordination and support of a variety of meetings and special events;
  3. Schedule appointments, meetings, and travel;
  4. Respond to inquiries;
  5. Handle administrative duties including preparing of accounting forms managing petty cash, requests for travel reimbursements, performing online purchases and preparing the monthly credit card statement
  6. Assist with Office Allocation logistics for employees and visitors
  7. Work as part of a team on a wide range of programs, projects, special initiatives, and events;
  8. Perform other administrative tasks and/or assist with special projects as requested

More Information

Selection process

Application

For full consideration, interested applicants should process their application at The Cyprus Institute Exelsys Platform (https://onlinerecruitment.exelsyslive.com/?c=6E7274A2-8EBA-4BEA-905B-06F790EEB566/) based on the instructions given. Applicants should submit a curriculum vitae including a short letter of interest and a list of three (3) referees (including contact information) (all documentation should be in English and in PDF Format). For further information, please contact Prof Jean Sciare (director.care-c@cyi.ac.cy). Please note that applications which do not follow the announcement’s guidelines will not be considered.

Recruitment will continue until the positions are filled.

 

Contact person: Jean Sciare

Reference number: CARE-C_AA_21_15

Offer Requirements

Skills/Qualifications

Required Qualifications

  • School Certificate
  • 2 years of previous experience
  • High level organizational, interpersonal and communication skills
  • Highly motivated with the ability to work independently
  • Excellent learning and development skills
  • Ability to multitask and changing priorities in a high-pressure work environment
  • Excellent Greek and English language skills both verbally and in writing
  • Excellent knowledge of the MS Office

 

Preferred Qualifications

  • Bachelor degree or professional qualification will be an advantage but not a requirement.

Work location(s)
1 position(s) available at
The Cyprus Institute
Cyprus
N/A
Nicosia
2121
Konstantinou Kavafi 20

Open, Transparent, Merit based Recruitment procedures of Researchers (OTM-R)

Know more about it at The Cyprus Institute

Know more about OTM-R

EURAXESS offer ID: 721955

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